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Evolving the Polish exam system

One of the biggest IT project for public services in Poland

Exam system

One of the biggest IT project for public services in Poland

Evolving the polish exam system

With student data scattered across 60 different databases, the Polish national exam system faced challenges to both organise the data and inform students of their results. On average, over 300 000 students undergoes exams annually in Poland, and the absence of a unified system that could organise the results and recipients made the exam process complicated and unfair. Particularly problematic was the time-sensitive nature of students applying to high schools based on their national exam results, where the students who got their results earlier could apply quicker and to more high schools. The collaboration between ITSS and the Partners: IT Center for Education Leader and District Examination Board in Cracow representing Polish Ministry of Education, marked the beginning of Project KSDO, a turning point that streamlined and organised the entire student examination process, from application to retrieving the results.

A central hub for educational information

The KSDO project is one of the biggest IT project for public services in Poland in the last years. With over 550 000 simultaneous users, last year, it streamlines the whole process around exams. Thanks to KSDO, the application process for all schools on primary and high school levels exam now completely digital, resulting in significant cost savings, as well as eliminating the risk of human errors. Over the span of three years, the project has successfully integrated over 60 systems and data sources into the KSDO system, including old systems with old technologies solutions since even 2005, making it a central hub for educational information. Now, it even integrates with Polish Universities to facilitate the application process at that level.

The KSDO utilizes an Enterprise Service Bus (ESB) as its foundational software architecture. This architecture is pivotal in facilitating communication and integration among various applications within the project. In the context of the Polish educational system, the ESB serves as a central hub. This centralization enables seamless data exchange and interaction among the diverse systems operating within this educational framework. By doing so, it ensures a more integrated and efficient information flow across different educational applications and platforms.

Integrated systems in KSDO

Collected exams inside the KSDO system

Prioritising cybersecurity and accessibility

Cybersecurity was highly prioritised throughout the entire project, as the security requirements of the diverse modules within the KSDO framework were particularly strict.

By developing specialised cybersecurity solutions tailored to meet the strict requirements, the system infrastructure remain inaccessible for hackers, while at the same time ensuring stability, up-time, and the elimination of human errors in result retrieval and dissemination processes. This comprehensive approach not only safeguards sensitive data but also enhances the overall reliability of the system, guaranteeing a secure and seamless experience for users seeking access to their examination results.

The KSDO follows the Web Content Accessibility Guidelines (WCAG), ensuring that the platform is accessible to individuals with disabilities. The system is built on well-designed virtual environments that are always ready to use and are carefully made to integrate different systems.


ITSS provides comprehensive end-to-end cyber security services as well as IT infrastructure modernisation. ITSS are a trusted advisor for large-scale enterprises and government administrations.

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